Payee Locations

If payment information is available for the TIN entered and more than one location exists for that TIN on our vendor file, a list of all valid locations will be displayed. The list may include or be comprised of locations that have not received payments. Review of the status field may be helpful in determining the locations for review. Review the 'Status' section below for more detail. The address displayed is the current remittance address in our files for each vendor location associated with the TIN entered. If the address displayed is incorrect, e-mail the Office of Statewide Reporting at Vendr_Adm@la.gov providing your TIN, vendor name, contact name and phone number, the address displayed and the correct information. Additional documentation may be required.

Select the location(s) for which payment information is desired. You may select one, multiple or all locations displayed. Selection is made by clicking the box next to each location or the 'Check All' circle in the top left hand corner. A 'þ' will appear in the box next to the selected locations. You may undo your selection (s) by clicking the "Uncheck All" circle.

If more than ten locations are found, you may scroll through them by clicking on the arrows around the number count. For example:

1 - 10 of 279

11 - 20 of 279

You may sort the list by clicking on the arrows under each column (Status, Vendor Name, Address, City, State). When you have completed your selections, click on the 'Payee Search' button.

Status

Vendor location statuses are used to indicate the level of activity a vendor location may be used for in our system. Several statuses restrict the type of new activity input while allowing existing activity to be completely processed from encumbrance through payment. The use of progressive statuses is necessary to save time and prevent agencies from having to obtain approvals twice for the same goods and services. It is possible for a vendor location to have had payment activity even if the current status does not allow payments since the record may have been active at some point. However, it is more likely that recent activity exists on active vendor locations than on inactive ones.

The following statuses are used in our system:

Active - vendor locations at active status can receive bids, orders, contracts and payments. Active vendor locations also include locations in a suspended and or debarred status. These statuses indicate vendor locations in the process of being inactivated that have existing activity. When a vendor is in a suspended or debarred status, they cannot receive new bids, orders or contracts. They can receive new payments.
Inactive - vendor locations at inactive status cannot receive bids, orders, contracts or payments. There are many reasons for a vendor location to be placed in an inactive status. This is normally done because the agency no longer needs to use the vendor location, the vendor has requested it or the TIN is not valid for the vendor.
Casual - vendor locations in a casual status can receive bids. They cannot receive new orders, contracts or payments. Vendor locations are usually in this status pending receipt of a W-9 or other documentation.
Pending Inac - vendor locations in a pending inactive status cannot receive new bids, orders, contracts or payments. They can receive payments on existing orders and contracts. This status is used to allow agencies to continue to pay on existing activity without having to reprocess orders or encumbrances. When existing activity is liquidated, the vendor location will be inactivated.
CFMS Pend In - vendor locations in CFMS pending inactive status cannot receive bids, new orders or new payments initiated outside of the Contract Financial Management System (CFMS). All new activity will be accepted on contracts. Vendor locations will stay in this status as long as there is activity in CFMS. When the existing contracts expire, the vendor location will be inactivated.

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