Non-State Entities

Non-State Entities are defined as port and levee districts, police juries, municipalities, and non-state miscellaneous and non-profit organizations. A Capital Outlay Request must be submitted in order to request funds for a project to be included in the Capital Outlay Budget. Submission of a Capital Outlay Request in no way insures or implies that state funds will be appropriated to a project. Historically, requests for state funds have averaged about $1.5 billion annually, which far exceeds the amount of new general obligation bond funding available for the Capital Outlay Budget each year. Given the limited available state funding, and the backlog of unfunded state agency projects, priority consideration will be given to state agency projects. When submitting a Capital Outlay request, state statute now requires local match funds of at least twenty-five(25) percent of the project cost. The source of these funds must be identified in the Capital Outlay Request. This demonstrates a local commitment to the project.

Applications for Capital Outlay funds are filed electronically in the Capital Outlay Request Tracking System, eCORTS. The website for eCORTS is: www.doa.la.gov/ecorts. All applicants are strongly encouraged to fill out all form blanks in as much detail as possible.

FP&C will evaluate Capital Outlay Requests for feasibility in accordance with the content requirements of RS 39:102. FP&C will endeavor to work with entities to ensure that the statutorily-mandated content requirements are included. Please submit Capital Outlay Requests in a timely manner to allow for corrections/revisions. Those Requests that FP&C deems incomplete will be declared unfeasible, and appropriate Legislative Committees will be notified per RS 39:112. For more information on Non-State Entity Capital Outlay Request Guidelines, please see NON-STATE ENTITY Capital Outlay Request Guidelines Memo.

RS 39:112 and the State Constitution compel Facility Planning and Control (FP&C) to review Capital Outlay Requests for feasibility, and to notify appropriate legislative committees if any project is deemed not feasible. RS 39:112 also states that any project deemed not feasible shall not be included in the Capital Outlay Act.

In order for FP&C to conduct feasibility reviews of Capital Outlay Requests, it is necessary that the Requests contain the statutorily required contents.

RS 39:102 requires that Requests contain:

    1. Detailed project description
    2. Reasonable date of when the project will be needed
    3. Location
    4. Estimated construction cost
    5. Cost of equipping and furnishing
    6. Space utilization plan
    7. Cost of opening and operating the facility for the first year
    8. Estimated annual operating and maintenance costs
    9. Method and source of financing
    10. Estimated completion date
    11. Identification of other similar facilities in area and evaluation of their capabilities to meet needs
    12. Order of priority against other Requests submitted by the entity

Please provide details of the project in your request such as description of the project, timeline, any funding secured or requested, what you have now, what you are proposing, itemized break-out of costs, materials involved, property ownership, as well as the need for the project. It is suggested that the description of hte need for the project be written into the space provided on Page 2 of the Capital Outlay Request.

The certificate questionnaire is required to be completed by non-state entities only. This form provides budgetary, tax, and local financial data for the entity requesting capital outlay funding. Please fill out this info and enter contact information at the end of the document.

The Capital Outlay Statute requires legislative support for capital outlay requests submitted by Non-State Entites. If your entity is not a state department, please have a State Senator or State Representative who represents the area the project is located write a Letter Of Support for your project(s). Please have the letter of support mailed to these addresses. Do not mail paper copies of your capital outlay requests.

Division of Administration
Facility Planning and Control
Capital Outlay Section
Claiborne Building
1201 N. Third Street, Suite 7-160
P.O. Box 94095
Baton Rouge, LA 70804
Email: COSupportLetters@la.gov


Legislative Fiscal Office
18th Floor, State Capitol
900 North Third Street Post Office Box 44097
Baton Rouge, Louisiana 70804-9097
225-342-7233
Email: feigleyr@legis.la.gov

Senate Committee on Revenue & Fiscal Affairs
Senate Sub-Basement, State Capitol
900 North Third Street
Post Office Box 94183
Baton Rouge, Louisiana 70804
225-342-2040
Email: simpsons@legis.la.gov, hunterb@legis.la.gov, and carra@legis.la.gov

Senate Committee on Finance
15th Floor, State Capitol
900 North Third Street
Post Office Box 94183
Baton Rouge, Louisiana 70804
225-342-2040
Email: millerj@legis.la.gov and hessm@legis.la.gov

House Committee on Ways and Means
House Committee on Appropriations
C/O House Fiscal Staff (one copy to be shared by both committees)
11th Floor, State Capitol
900 North Third Street
Post Office Box 44486
Baton Rouge, Louisiana 70804
225-342-6945
Email: vermaelenc@legis.la.gov and pryora@legis.la.gov