State Entities

The state has a tremendous backlog of deferred maintenance that includes life safety deficiencies as well as other safety deficiencies that could jeopardize life and property. These issues should be agency priorities in the Capital Outlay requests. Although it may be desirable to improve the quality of the institutions by proposing new facilities; deferred maintenance cannot be ignored and must be given a high priority. Deterioration of existing facilities through lack of deferred maintenance should be the first areas of need addressed in the Capital Outlay requests as ultimately the cost more to repair or replace will escalate.

State Department governing authorities should submit a Departmental Priority Ranking Spreadsheet showing all requested projects in priority order, and should include the amount requested and the proposed means of financing for the first year and years 2-5 (see the sample format). Email the State Departmental Priority Ranking Spreadsheet in Excel or Word format to CapitalOutlay@la.gov. Do not mail paper copies of the capital outlay request.

Requests must be submitted through and prioritized by the appropriate governing authority. Applications for Capital Outlay funds are filed electronically in the Capital Outlay Request Tracking System, eCORTS. The website for eCORTS is: www.doa.la.gov/ecorts.

For state departments with a governing authority, your request IS NOT considered submitted to FPC when you electronically submit your agency's capital outlay requests. The request electronically submits to a Department level eCORTS user who then reviews and submits to FP&C only the requests the Department recommends for consideration in the capital outlay budget. Please correspond with your agency's Department level eCORTS user for status on your submission.

R.S. 39:101.B (1)(c) requires that Capital Outlay requests be submitted no later than November 1st each year. R.S. 39:112 states that requests submitted after November 1st cannot be included in the Capital Outlay Act unless the project is:

      (1) an economic development project recommended in writing by the Secretary of the Department of Economic Development, or

      (2) is an emergency project recommended in writing by the Commissioner of Administration, or

      (3) the project has been approved by the Joint Legislative Capital Outlay Committee prior to the last day for introducing legislation in a Legislative Session.

RS 39:112 and the State Constitution compel Facility Planning and Control (FP&C) to review Capital Outlay Requests for feasibility, and to notify appropriate legislative committees if any project is deemed not feasible. RS 39:112 also states that any project deemed not feasible shall not be included in the Capital Outlay Act. In order for FP&C to conduct feasibility reviews of Capital Outlay Requests, it is necessary that the Requests contain the statutorily required contents.

RS 39:102 requires that Requests contain:

    1. Detailed project description
    2. Deasonable date of when the project will be needed
    3. Location
    4. Estimated construction cost
    5. Cost of equipping and furnishing
    6. Space utilization plan
    7. Cost of opening and operating the facility for the first year
    8. Estimated annual operating and maintenance costs
    9. Method and source of financing
    10. Estimated completion date
    11. Identification of other similar facilities in area and evaluation of their capabilities to meet needs
    12. Order of priority against other Requests submitted by the agency

FP&C evaluates Capital Outlay Requests for feasibility in accordance with the content requirements of RS 39:102. FP&C will endeavor to work with agencies to ensure that the statutorily-mandated content requirements are included. Please submit Capital Outlay Requests in a timely manner to allow for corrections/revisions. Those Requests that FP&C deems incomplete will be declared unfeasible, and appropriate Legislative Committees will be notified per RS 39:112. For more information on State Department Capital Outlay Request Guidelines, please see STATE ENTITY Capital Outlay Request Guidelines Memo.