Add New Project

All fields in this form are required unless otherwise noted below.

The project title should be a brief description of the project showing location of the project and can end with descriptive words such as Planning, Construction, Equipment, Acquisition, Land Acquisition, etc. An example would be: Widening of 123 Highway in Smithville, Planning, Construction, and Acquisition. Another example is: Multipurpose Center in Smithville, Planning and Construction. For all requests except those that are for Statewide Programs such as Statewide Major Repairs, Statewide ADA, etc. please make your requests specific to one project.

The Location is the village, town, city, regional area or nearest intersection in which the project will occur.

Please select a project class that gives a reasonable estimate of when the project is needed.
Only one classification can be selected. If another classification is selected, the currently selected classification is unselected. It is a required field, so you cannot un-select all three.

Emergency Project: A capital outlay project can be classified as an "emergency" if it is essential to alleviate conditions that are hazardous to life or property and court mandates. Examples include extensive roof leaks, structural defects, code violations, accreditation, asbestos/hazardous materials abatement, and extensive breakdown of HVAC systems.

Current Program Requirements: Projects that would allow an agency to bring its facilities up to program standards set by national or regional accrediting associations. Also, changes necessary to improve the functioning of a program. This would include measures to rectify for program achievement. It would also include provisions for major alterations to meet or maintain current program requirements. Examples include the addition of a new program, and changes or relocation of an existing program.

Anticipated Program Needs: Projects anticipated on the basis of increased enrollments, additional service, obsolescence of existing facilities, and changing an agency's role, scope or mission. Examples include the addition of a new program, changes or relocation of an existing program.

Department: The Department field is automatically populated based on info provided in your USER ID request.

Agency: Choose the appropriate agency from the drop-down list.

Parish: Choose one or more parishes in the array of 10 drop-down lists. At least one must be selected. Based on your parish selection, the legislator district codes will only appear for the parishes selected. Choose the correct Senator (http://senate.legis.state.la.us/Senators/ByDistrict.asp) or Representative (http://house.louisiana.gov/H_Reps/H_Reps_ByDistrict.asp) in the legislative district in which the project will occur. Failure to properly identify the correct elected official could result in a delay in review of your submittal. "Statewide" is an option and can be selected at the bottom of the parish list.

House & Senate District: Please enter the district number of a legislator who represents the parish in which the project is located. If you selected "Statewide" or "Multi-Parish" for parish, you will not enter Senate or House Districts.

The contact information is very important. This information will be used to contact your entity should there be questions. Please provide accurate, up-to-date, contact information for the entity in the below fields. Please do not use the consulting firm’s information as the contact information for the project.

User: User is the name of the agency. This field accepts only 20 characters. You may have to abbreviate. Please do not use any other name but the name of the entity requesting funding.

Contact: Enter the name of someone at the agency, who can be contacted with questions, or for more information. Please do not use the name of a consultant. Contact information needs to be an employee with the agency.

Address: Enter the address of the entity.

Project Address: Enter the address of the actual project or the nearest intersection.

City/State/Zip: Although these fields are self-explanatory, you may notice that the State field requires two characters conforming to the USPS state code convention. Any lower case letters will be converted automatically to upper case. The Zip Code field will accept either 5 or 9-digit zip codes and will automatically covert 9-digit entries to xxxxx-xxxx format.

Phone/Fax: The Phone field requires a 10-digit phone number (xxx-xxx-xxxx). It is not necessary to enter the dashes as the field will be automatically formatted. The Fax field is not required but it is highly requested that a fax number be provided.

Please populate all fields: Facility, Address, City/State/Zip, Phone/Fax and Email. Facility name is the name of the entity requesting the funds.

After the field blanks on page 1 are filled in, press the SAVE NEW PROJECT button. If any information in required fields is left unfilled, or any invalid data was entered, you will see an error message. Go back and make corrections as indicated by the error message and then click SAVE NEW PROJECT. After a successful save of the first page, the project will be assigned a Project ID number and then loaded into Page 1. At this point, additional data can be entered on page 1, or you can navigate to other pages. You may wish to note the Project ID number displayed in the window header.

After filling out the first page, the request is not considered finished and is not yet submitted. Please open all the pages of the request and fill out the request in its entirety, perform the check for errors function, and electronically submit by selecting the appropriate button after successful error check.